Yes, you can get same-day AV hire, but it depends on stock, crew availability, and how quickly you contact the supplier. Most last-minute bookings come from cancelled vendors, equipment failures, or unexpected event changes. A good AV company can deliver, set up, and test the gear within hours as long as the items are available and the location is reachable. Smaller items can often be collected from the warehouse, while complex setups are better handled by a technician. If you need urgent sound, lighting, screens or microphones, call immediately with your venue address, timing, and audience size so the team can allocate a driver and rig tech. For anyone scrambling to fix a problem on event day, same-day hire is often the fastest and safest solution.
January 31, 2026
When an event goes sideways, it usually happens fast. A venue lets you down, your own kit fails, or someone forgot to book the basics. Suddenly you need AV gear today, not tomorrow.
The good news is yes, you can get same-day AV hire in many cases, and Beatz Hire handles last-minute calls across the South East every week. The trick is knowing what qualifies for urgent hire, what’s realistic, and how the process works.
Below is a clear guide that explains exactly what to expect when you need AV equipment at short notice.
Short answer, yes.
Long answer, it depends on three things:
• Stock availability
If the item is on the shelf, you can often have it the same day.
• Technician availability
Some equipment needs a crew. If someone is free, we can send them.
• Location & travel time
If you are in Berkshire, Surrey, Hampshire, Oxfordshire, Wiltshire, London or nearby, same-day delivery is usually realistic.
For smaller items like speakers, mixers, wireless mics or uplighters, same-day turnaround is very common. For full staging or larger screen setups, it depends on how much labour is needed.
“Last-minute calls are nothing new for us. If the gear is available and a driver is free, we’ll get it to you the same day.”
You’d be surprised how often this happens. These are the most common last-minute calls we get:
If your situation sounds like any of these, you’re not alone. Last-minute AV rescue is part of the events world.
Here’s what can realistically be supplied within hours, depending on stock and crew:
If you’re not sure what you need, a technician can advise you on what’s actually required for the room size and audience.
It varies, but these are realistic turnaround times:
1–3 hours:
Simple speaker hire, wireless microphone systems, small lighting kits.
3–6 hours:
Projectors, screens, DJ decks, medium AV setups.
Same day / evening:
Full production setups, depending on crew and transport availability.
If you can collect from our base, the turnaround is even faster for smaller items.
You can collect smaller AV items from our Berkshire unit, as long as you have:
For larger systems or anything delicate, we’ll advise delivery to avoid any risk of damage or last-minute issues.
Same-day hire costs the same as standard hire, but you may see:
We’ll always give you a clear breakdown before confirming.
Here’s the quickest way to get it sorted:
We respond fast because we know last-minute situations don’t have time for back-and-forth.
If it can be done, we will do it.
“Most event stress comes from not having the right equipment on time. Our job is to remove that pressure and keep your show running smoothly.”
Send a message with what you need and where you need it.
We’ll get back to you within minutes.
Have a question or ready to get started? Let us know what you need, and our team will guide you every step of the way to make your event exceptional.
Reach out to us directly via email or phone—we’re here to assist you with any inquiries or bookings.
Stay connected and see our latest events, updates, and behind-the-scenes moments.
